Career Opportunities

The Adam Mills Team currently has a senior Full-Time Administrator & Client Care Coordinator position available!  Are you a self-starter and do you have a good work ethic?  Are you looking for a strong administrative position in a growing team? This position is for someone looking to work within a dynamic team that offers excellent support, leadership, and a positive work environment.  Amazing customer service and a positive attitude is a must!

You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.

Position Hours:

• Mon – Fri 8am – 4pm or 9pm – 5pm

Position Responsibilities:

Office Management

• Field & answer calls from signs/ads; capture contact information
• Maintain/develop Team Buying Sales System
• Maintain/develop contracts for employees
• Oversee ordering marketing ‘swag’ (pens, mugs, cards, door-hangers, flyers, etc)
• Coordinate Adam’s schedule to maximize efficiency
• Communicate with team members for organization & processes
• Log expenses monthly for re-imbursement (bookkeeping)
• Ensure RECO credits and courses are up-to-date for the team
• Ensure email, website, phones, etc are all working; if issue arises problem-solve solution
• Create/tweak processes that outline the procedure for working with Buyers and Sellers
• Look for ways to streamline business processes & make suggestions

Marketing/Events:

• Oversee creation of marketing ‘swag’ (pens, mugs, cards, door-hangers, flyers, etc)
• Create pop-by schedule, create tags, pick up items & deliver quarterly
• Co-ordinate & schedule the clients events (2 per year)
• Maintain KitsPak newsletter mailing list

Website Management:

• Ensure website information is current & all links work
• Create & update the community residential & condominium stats
• Get blog posts & upload new blog posts on website 3 times a week

Database Management:

• Ensure contact info is current in Database for mailouts
• Ensure team is following best practices in Database usage

Real-Estate Trade Management:

 Sellers:

• Ensure deposit cheques are delivered on time
• Draft offers, amendments, fulfilments, terminations, mutual releases, etc if required
• Create files & presentations
• Organize open-houses (get other agents lined up, submit ads, ensure feature sheet quantities are sufficient, and compile feedback from other agents)
• Create a bi-weekly report on excel for listings
• Monitor listing expiry dates and determine action plan to extend listing if required
• Communicate with sign company for pickup and delivery
• Update and improve seller checklists
• Manage listing launch following “listing checklist”
• Manage price reduction/extension following “listing checklist”
• Manage firm sale following “listing checklist”

Buyers:

• Book appointments for Buyers and prepare showing schedule (when needed)
• Update and improve buyer checklists
• Create files & presentations
• Ensure deposit cheques are delivered on time
• Draft offers, amendments, fulfilments, terminations, mutual releases, etc if required
• Create files & presentations
• Manage firm sale following “Buyer checklist”, when needed

 Skills & Experience:

• Strong knowledge of the real estate industry
• Experience in real estate or law office strongly preferred
• 3+ plus years administrative experience strongly preferred
• Experience with Top Producer or other database (CRM) systems preferred
• Positive attitude and team oriented
• Ability to multitask
• Strong organizational skills
• A current cell phone with good quality camera functionality
• General home décor/staging knowledge is a plus
• A valid driver’s licence and vehicle (reimbursement per km)

You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.

The Adam Mills Team currently has a Part-Time Marketing & Social Media Coordinator position available!  Are you a self-starter and do you have a good work ethic?  Are you looking for an entry position into a growing team? This position is for someone looking to work within a dynamic team that offers excellent support, leadership, and a positive work environment.  Amazing customer service and a positive attitude is a must!

You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.

Position Hours:

• Mon-Fri 4-6hrs/daily

Position Responsibilities:

• Deliver feature sheets and flyers to listings
• Install Sold toppers on For Sale signs and take social media photos
• Attend virtual tours to aid with measuring and directing photography
• Run/manage social media presence (Facebook, Instagram, LinkedIn, Twitter, Google +, YouTube, etc)
• Blast monthly e-newsletter
• Film and produce short YouTube videos for YouHome Channel
• Build marketing packages for listings
• Manage inventory of office supplies, signs/toppers, etc
• Maintain and develop market ‘swag’ (pens, mugs, cards, door-hangers, flyers, etc)
• Assist with the organisation and coordination of client events

Skills & Experience:

• Strong knowledge of social media platforms (Facebook, Twitter, LinkedIn, Instagram)
• Strong video editing skills
• General real estate knowledge is a plus
• General home décor/staging knowledge is a plus
• Positive attitude and team oriented
• Ability to multitask
• Strong organizational skills
• A current cell phone with good quality camera functionality
• A valid driver’s licence and vehicle (reimbursement per km)

You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.