Admin & Client Care Coordinator
The Adam Mills Team currently has a senior Full-Time Administrator & Client Care Coordinator position available! Are you a self-starter and do you have a good work ethic? Are you looking for a strong administrative position in a growing team? This position is for someone looking to work within a dynamic team that offers excellent support, leadership, and a positive work environment. Amazing customer service and a positive attitude is a must!
You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.
Position Hours:
- Mon – Fri 8am – 4pm or 9pm – 5pm
Position Responsibilities:
Office Management
- Field & answer calls from signs/ads; capture contact information
- Maintain/develop Team Buying Sales System
- Maintain/develop contracts for employees
- Oversee ordering marketing ‘swag’ (pens, mugs, cards, door-hangers, flyers, etc)
- Coordinate Adam’s schedule to maximize efficiency
- Communicate with team members for organization & processes
- Log expenses monthly for re-imbursement (bookkeeping)
- Ensure RECO credits and courses are up-to-date for the team
- Ensure email, website, phones, etc are all working; if issue arises problem-solve solution
- Create/tweak processes that outline the procedure for working with Buyers and Sellers
- Look for ways to streamline business processes & make suggestions
Marketing/Events:
- Oversee creation of marketing ‘swag’ (pens, mugs, cards, door-hangers, flyers, etc)
- Create pop-by schedule, create tags, pick up items & deliver quarterly
- Co-ordinate & schedule the clients events (2 per year)
- Maintain KitsPak newsletter mailing list
Website Management:
- Ensure website information is current & all links work
- Create & update the community residential & condominium stats
- Get blog posts & upload new blog posts on website 3 times a week
Database Management:
- Ensure contact info is current in Database for mailouts
- Ensure team is following best practices in Database usage
Real-Estate Trade Management:
Sellers:
- Ensure deposit cheques are delivered on time
- Draft offers, amendments, fulfilments, terminations, mutual releases, etc if required
- Create files & presentations
- Organize open-houses (get other agents lined up, submit ads, ensure feature sheet quantities are sufficient, and compile feedback from other agents)
- Create a bi-weekly report on excel for listings
- Monitor listing expiry dates and determine action plan to extend listing if required
- Communicate with sign company for pickup and delivery
- Update and improve seller checklists
- Manage listing launch following “listing checklist”
- Manage price reduction/extension following “listing checklist”
- Manage firm sale following “listing checklist”
Buyers:
- Book appointments for Buyers and prepare showing schedule (when needed)
- Update and improve buyer checklists
- Create files & presentations
- Ensure deposit cheques are delivered on time
- Draft offers, amendments, fulfilments, terminations, mutual releases, etc if required
- Create files & presentations
- Manage firm sale following “Buyer checklist”, when needed
Skills & Experience:
- Strong knowledge of the real estate industry
- Experience in real estate or law office strongly preferred
- 3+ plus years administrative experience strongly preferred
- Experience with Top Producer or other database (CRM) systems preferred
- Positive attitude and team oriented
- Ability to multitask
- Strong organizational skills
- A current cell phone with good quality camera functionality
- General home décor/staging knowledge is a plus
- A valid driver’s licence and vehicle (reimbursement per km)
You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.
Marketing & Social Media
The Adam Mills Team currently has a Part-Time Marketing & Social Media Coordinator position available! Are you a self-starter and do you have a good work ethic? Are you looking for an entry position into a growing team? This position is for someone looking to work within a dynamic team that offers excellent support, leadership, and a positive work environment. Amazing customer service and a positive attitude is a must!
You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.
Position Hours:
- Mon-Fri 4-6hrs/daily
Position Responsibilities:
- Deliver feature sheets and flyers to listings
- Install Sold toppers on For Sale signs and take social media photos
- Attend virtual tours to aid with measuring and directing photography
- Run/manage social media presence (Facebook, Instagram, LinkedIn, Twitter, Google +, YouTube, etc)
- Blast monthly e-newsletter
- Film and produce short YouTube videos for YouHome Channel
- Build marketing packages for listings
- Manage inventory of office supplies, signs/toppers, etc
- Maintain and develop market ‘swag’ (pens, mugs, cards, door-hangers, flyers, etc)
- Assist with the organisation and coordination of client events
Skills & Experience:
- Strong knowledge of social media platforms (Facebook, Twitter, LinkedIn, Instagram)
- Strong video editing skills
- General real estate knowledge is a plus
- General home décor/staging knowledge is a plus
- Positive attitude and team oriented
- Ability to multitask
- Strong organizational skills
- A current cell phone with good quality camera functionality
- A valid driver’s licence and vehicle (reimbursement per km)
You can get started by sending your resume directly to Info@OttawaIsHome.com OR give us a call for an interview 613-825-7653.
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